What is an apostille and why is it important?

What is an apostille?

An apostille is an official stamp that authenticates official documents so that they can be accepted abroad. It originates in the 1961 Hague Convention, which simplifies recognition of official documents between its member countries. The source article states that 124 countries, including Israel, are parties to the Convention, removing the need for complex consular legalisation.

There are two types of apostille, each for different documents.

1. Ministry of Foreign Affairs apostille

This type applies to official documents issued by state authorities, such as:

• Ministry of Interior: birth, marriage, divorce and death certificates, among others.
• Israel Police: criminal record certificates.
• Ministry of Education: matriculation certificates, diplomas and academic certificates.

The stamp authenticates the signature and seal of the issuing authority and gives the document legal effect abroad. To obtain it, contact the Ministry of Foreign Affairs in Jerusalem. Its website provides details of reception hours and the service location.

2. Court apostille for notarial documents

This type is required for documents certified by a notary. It confirms the notary's authority and the authenticity of the notary's signature. Common examples include:

• Powers of attorney.
• Notarial copies of documents.
• Notarised translations.

Apply to a Magistrates' Court or District Court near your home. The court verifies the notary's signature and issues the appropriate stamp.

Differences between the two types

1. Documents: the Ministry of Foreign Affairs apostille concerns documents issued by state authorities; the court apostille concerns notarial documents.
2. Location: the Ministry of Foreign Affairs apostille is available only at the Ministry in Jerusalem; court apostilles are available at courts throughout Israel.
3. Uses: a Ministry apostille is mainly needed to certify information in official documents. A court apostille is needed for legal purposes abroad, such as buying property, opening bank accounts or conducting legal proceedings.

Why is an apostille important?

An apostille saves time, money and administrative work and makes Israeli documents easier to use abroad. Examples include:

• Immigration: presenting birth or marriage certificates for a visa or residence application.
• Study abroad: submitting academic certificates to educational institutions.
• Business and financial transactions: opening bank accounts or registering companies overseas.
• Legal proceedings: submitting legal documents in another country.

Understanding the two types and their differences helps ensure that your documents have legal effect abroad. A professional familiar with the process can help avoid costly mistakes, save time and often prevent distress.

Advocate and Notary Haim Shamli can help authenticate documents of all kinds promptly and without unnecessary errors. Contact our office for advice.

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